Revenue Scotland LBTT: Manage User Accounts and Permissions on SETS: A Guide for Administrators

Managing User Accounts on SETS

This page provides guidance on how to add new users, update their details, and manage user permissions within the SETS system. Only designated administrators have the authority to perform these tasks. The process involves several key steps to ensure proper user management.

• Only Account Administrators or Account Security Administrators can add new users.
• Follow specific steps to add a new user.
• Manage user permissions effectively to maintain security.
• Update user details as necessary to keep information current.

Managing User Accounts on SETS: A Comprehensive Guide

Managing user accounts effectively is essential for maintaining security and efficiency in any digital system. In this guide, we will explore the process of adding new users and managing user permissions on the Scottish Electronic Tax System (SETS). This guide is designed to be clear and accessible, providing step-by-step instructions and examples to help you navigate the system with ease.

Understanding SETS

SETS, or the Scottish Electronic Tax System, is a platform used by Revenue Scotland to manage taxes such as the Land and Buildings Transaction Tax (LBTT). It allows users to register, file, and pay taxes online. Managing user accounts on SETS is crucial for ensuring that the right people have access to the necessary information and tools.

Adding New Users

Only the Account Administrator or the Account Security Administrator can add new users in SETS. This ensures that user management is controlled and secure. Here’s how you can add a new user:

1. Log in to your SETS account as an administrator.
2. Navigate to the user management section.
3. Click on “Add New User”.
4. Fill in the required details for the new user, including their name, email address, and role.
5. Submit the form to create the new user account.

Once the new user is added, they will receive an email with instructions on how to set up their password and log in to the system.

Managing User Permissions

Managing user permissions is a key aspect of user account management. It ensures that users have access to the resources they need without compromising the security of the system. Here’s how you can manage user permissions in SETS:

1. Log in to your SETS account as an administrator.
2. Go to the user management section.
3. Select the user whose permissions you want to modify.
4. Adjust their permissions based on their role and responsibilities.
5. Save the changes to update their permissions.

Example: Adjusting Permissions for a New Employee

Let’s say you have a new employee who needs access to the LBTT filing section but not to the payment section. You would log in as an administrator, find their user account, and adjust their permissions to grant access to the filing section only.

Best Practices for User Management

Effective user management involves more than just adding and removing users. Here are some best practices to consider:

• Regularly Review User Access: Periodically review user access to ensure that permissions are still appropriate for each user’s role.
• Implement Strong Password Policies: Encourage users to create strong passwords and change them regularly to enhance security.
• Provide Training: Ensure that all users are trained on how to use SETS effectively and understand the importance of security.
• Monitor User Activity: Keep an eye on user activity to detect any unusual behaviour that might indicate a security breach.

Security Considerations

Security is a top priority when managing user accounts. Here are some key security considerations:

• Two-Factor Authentication: Implement two-factor authentication to add an extra layer of security to user accounts.
• Regular Security Audits: Conduct regular security audits to identify and address potential vulnerabilities.
• Data Encryption: Ensure that all sensitive data is encrypted to protect it from unauthorized access.

Conclusion

Managing user accounts on SETS is an important task that requires careful attention to detail. By following the steps outlined in this guide, you can ensure that your organisation’s user accounts are managed effectively and securely. Remember to regularly review user access, implement strong security measures, and provide training to all users.

For more information on managing user accounts and permissions on SETS, visit the Revenue Scotland website.

Useful article? You may find it helpful to read the original guidance here: Revenue Scotland LBTT: Manage User Accounts and Permissions on SETS: A Guide for Administrators

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